ALA05O lszewski

Rescuing local history materials from the black hole at the Cleveland Public Library:  Rescuing local history materials from the black hole at the Cleveland Public Library yright, 1996 © Dale Carnegie & Associates, In. Introduction:  Introduction ContentDM : provides item level cataloging for primary source materials Without this documentation, image and other primary source collections are at risk of being forgotten and discarded over time with staff and administrative turnover Original project: archives photographs.:  Original project: archives photographs. First project with the starter kit and free 500 images Not sure we would continue or expand Chose topic of maximum appeal to Library Director: photographic history of neighborhood branch libraries just after successful tax levy passed in Cleveland’s neighborhoods Cleveland Public Library Neighborhood Branches:  Cleveland Public Library Neighborhood Branches Source collection :  Source collection Cleveland Public Library Archives Photographs of circa 50 buildings over a hundred year span Loosely organized by building but no finding aid or catalog of holdings Accessible only to archivist Documents the history of 15 Carnegie buildings How the collection was processed with Content DM:  How the collection was processed with Content DM Worked systematically one branch at a time Every week archivist selected about 25 photographs of a branch showing interior, exterior, and activities with people Preservation staff scanned the photos and loaded into Acquisitions station Archivist added the unique metadata in the Acquistions station in the Preservation office The metadata fields:  The metadata fields Branch name: Title Creator (architect/artist) Year (of photo): Notes: Building Status: Neighborhood photograph information Metadata, continued:  Metadata, continued Source repository Rights management Digital image Image file name Outcome of the project:  Outcome of the project Director so pleased he approved renewal of license with upgraded number of images on hosted server Branch librarians appreciate access to archives materials about their building Staff throughout the system can search at any time, don’t need mediation of archivist Charles Waddell Chesnutt (1858-1932) :  Charles Waddell Chesnutt (1858-1932) African American author lived in Cleveland Daughter donated family photos in 1970 Publication requests Custody rivalry between Special Collections and Photograph Collection Chesnutt Family photos: next ContentDM project :  Chesnutt Family photos: next ContentDM project Metadata supports detailed description of each photograph: transcription of all extant captions Photographer information full physical description A small collection, corresponds to one bibliographic record (link added to MARC record) Project outcome:  Project outcome Both departments gain equal access to collection content Next publisher request fulfilled promptly Both departments have full resolution images on CD Architecture image collection:  Architecture image collection Covers items from distinct call numbers or multiple collections Began as outreach to local AIA chapter Includes resources in diverse formats Photographs technical drawings paintings and renderings Images from one collection scanned from microfilm Aquiring images for the Architecture collection :  Aquiring images for the Architecture collection Image scanned in color from original obejct Image scanned from continuous tone microfilm Image scanned from photographic intermediate of original (negative, slide, or transparency) Puckett Collection:  Puckett Collection Archive of fields notes, photographs and tapes from local sociologist Gift to Library in 1974 Photographs document folkways, superstitions, and religious practices in Southern states, 1920’s 1930’s Slides, photographs, and negatives all accessible through ContentDm Art works:  Art works source images 4x 5” transparencies 35 mm slides, 35 mm photographs digital photographs Utilitarian inventory of collection also becomes a significant database of local artists Silent film lantern slides:  Silent film lantern slides Collection of lantern slides for silent films Shown in theaters to advertise new film. Acquired from local film critic. Images captured on flatbed scanner with transparancy adapter . Cleveland Parks Collections:  Cleveland Parks Collections Gift of archival material from the Cleveland Department of Parks Diverse formats photographs technical drawings, all media and substrates blue prints Image source: internegative:  Image source: internegative Photographed by professional art photographer with controlled lighting 4 x 5 black and white negative captures fine detail Image capture: digital photograph:  Image capture: digital photograph Blue print intermediate level digital camera gives general idea but resolution is lower than comparable large format transparancy Final Observations:  Final Observations Diverse media can be assembled and accessed in a single collection Helps user access and integrate content Metadata: the most demanding project phase Recommendations:  Recommendations Scan vintage photographs in color to preserve tonality of image Utilize knowledgeable colleagues for metadata Keep metadata fields general More flexibility to add items to the category “Creator” rather then “Architect”