Published on September 21, 2007
Article VIIIGrants-In-Aid, Letters of Intent, &Recruitment: Article VIII Grants-In-Aid, Letters of Intent, andamp;Recruitment Grants-In-Aid: Grants-In-Aid Must be administered by the institution through the department which administers financial aid. The terms of the Grant-in-Aid (Letter of Intent) must be given to the S-A no later then 14 calendar days after the beginning of classes of the term in which they participate. If this does not happen, special permission must be awarded by the National Office. Grants-in-Aid are in effect for one full academic year: August 1-July 31. Section 1.DReplacing Scholarships: Section 1.D Replacing Scholarships If a Grant-in-Aid become vacant during the first term, it may be awarded to a different individual at the start of the next term. There are limitations: non-U.S. citizens. Section 1.EProhibited Practices: Section 1.E Prohibited Practices S-A’s are not to receive assistance, in cash or in kind, which is not administered by the institution or within the limits of the grant-in-aid. No member of the S-A’s family is to receive assistance, cash or in kind. Section 1.E.3Prohibited Practices: Section 1.E.3 Prohibited Practices 3. A grant-in-aid cannot be cancelled or modified because of injury or good/bad athletic performance. Cancellation of a grant-in-aid is permitted: S-A becomes ineligible for participation because of academic and/or disciplinary reasons. For misconduct (unrelated to athletic ability) found by the college to be serious enough to be suspended from the college or athletic program. The S-A voluntarily withdraws from a sport prior to the first competition. Graduation. Other conditions – Addendum. Section 1.E.4Prohibited Practices: Section 1.E.4 Prohibited Practices 4. Permitting S-A’s to engage in employment for which they receive greater compensation, or in which they are not required to work as hard as others in similar employment for which is otherwise not legitimate employment. Definition of “Administered”: Definition of 'Administered' The financial assistance awarded to a S-A, regardless of the source, must be officially recorded in and disbursed by the college’s office of financial aid and the business office. Section 2Recruitment: Section 2 Recruitment A prospective athlete may not be solicited to attend such institutions by the promise of gift or any aid or inducement other than that of a grant-in-aid. Section 2.C Official On Campus Recruiting Visits: Section 2.C Official On Campus Recruiting Visits On campus visit may not exceed two days and two nights. The paid visit must be limited to the campus and local community of the college. Prospective athletes may only take one visit per college. Limitations on transportation, meals, entertainment, use of an automobile. (See section in handbook.) Section 2.DOff Campus Recruiting: Section 2.D Off Campus Recruiting A college’s athletics department staff member may visit a prospect at any location for recruiting purposes. When off campus on this visit, the staff member may not expend any funds other than for his/her own expenses. Outside organizations, agencies or other groups may not administer or expend funds for recruiting prospects (transportation, entertainment, gifts, services, etc.) or their relatives or friends. Section 2.EContact Notification Policy: Section 2.E Contact Notification Policy Basic principle: athletic staff members or other representative shall not make contact for the purpose of recruiting a S-A at another member institution. When this happens, a Contact Notification Form should be utilized by the other member college who has been contacted by the S-A or their representative. This form should be used in every instance regardless if the S-A is receiving or not receiving an athletic scholarship. Contact Notification Policy: Contact Notification Policy The Contact Form should be sent to the college where the S-A is currently attending within 5 calendar days of contact. Verbal contact is also required in that 5-day period. After the contact between colleges has been made, there shall be a 10-day waiting period beginning from the date of the contact notification before further contact can be made. Article VIII, Section 5.A.12: member colleges are obligated to respect a S-A’s signing of a LOI and shall cease further recruitment. Contact Notification Policy : Contact Notification Policy Important to find out through this contact period if the S-A is receiving an athletic scholarship. If the S-A is receiving an athletic scholarship, no further contact can be made with the S-A until he/she has become recruitable. When is does a Student-Athlete become Recruitable?: When is does a Student-Athlete become Recruitable? Two ways to become recruitable: When a Release Agreement is signed by the college where the S-A is receiving the scholarship. At the end of the last term of the year or at the end of the season whichever is later. Example: Basketball player does not receive a signed Release Agreement, so he/she becomes recruitable at the end of the last term because the season ends before the end of the term. Letter of Intent Facts: Letter of Intent Facts Limits placed on the total number of LOI’s for each sport. (Sports Procedures) This number in the Sport Procedures is the number of individuals who have signed LOI’s. A LOI cannot be split into parts. All S-A’s receiving an athletic scholarship must sign an LOI. That LOI must be submitted online. All Release Agreements must be submitted online. Section 5.A.4No Athletic Aid: Section 5.A.4 No Athletic Aid A S-A may sign a Letter of Intent with no athletic aid being offered. 'No Athletic Aid' will be selected on the LOI. This S-A will be a counter towards the overall number of LOI’s in that sport. Section 5.A.5Signing for a 2nd Year: Section 5.A.5 Signing for a 2nd Year Eligible S-A’s who have signed for a 2nd year must be awarded at least the same amount of scholarship aid for the 2nd year otherwise the S-A may transfer without needing the Transfer Waiver. If the S-A is offered the same amount for the 2nd year as they received the 1st year and the S-A decides to transfer, a Transfer Waiver is required because the same amount was offered. Section 5.A.6Non-U.S. Citizens: Section 5.A.6 Non-U.S. Citizens There are limits as to how many non-U.S. citizens can be on scholarship per sport. (Sport Procedures) If a non-U.S. citizen’s scholarship is cancelled based upon the reasons in Sec.1.E.3, that scholarship can be replaced mid-year only with a U.S. citizen or holder of a Green Card. The scholarship cannot be given to another non-U.S. citizen if the max number of non-U.S. citizen scholarships in the sport has already been reached for that year. Holder of a Green Card/Permanent Resident of the U.S.: Holder of a Green Card/ Permanent Resident of the U.S. Only those S-A’s who are holders of a Green Card will not be counted as non-U.S. citizens. Later Wayne will discuss what type of research should be conducted for all non-U.S. citizens to determine their amateur status and citizenship. Section 5.A.7Other Letters of Intent: Section 5.A.7 Other Letters of Intent NJCAA LOI’s supersede regional, conference, and institutional LOI’s. Verbal commitments. Section 5.A.8Signing 2 Letters of Intent: Section 5.A.8 Signing 2 Letters of Intent If a S-A signs one LOI at one member college then signs another LOI at another member college… …the S-A would be banned from representing the 2nd member college in competition until the terms of the original LOI have expired. Section 5.A.13Release Agreement: Section 5.A.13 Release Agreement This form must be signed by the member college who signed the S-A. It is the decision of that member college to sign or not sign the form. When the Release Agreement is signed, the S-A become recruitable at that point. Section 5.A.14NCAA/NAIA Letters of Intent Example: Section 5.A.14 NCAA/NAIA Letters of Intent Example If a S-A who has signed an NJCAA LOI, signs a LOI with an NCAA/NAIA college, the NJCAA LOI may be voided. Example: S-A signs an NJCAA LOI with CCA for the 07-08 academic year in outdoor track. During the 2007 summer he/she signs an LOI with 4-Year College B for the same year. (Now 2 LOI’s have been signed for the same year.) However, after the end of the fall 2007 term, he/she decides to come back to a college in the NJCAA for the spring term. Can S-A participate in the spring at CCA and what happens to the original LOI at CCA? NCAA/NAIA Letters of Intent Example Answer: NCAA/NAIA Letters of Intent Example Answer Answer: If CCA never released the S-A from their LOI, the S-A may not participate for any NJCAA member college until he/she has been released from CCA. The original terms of the LOI at CCA have not expired and a Release Agreement was never signed. In order for S-A to participate in the spring season of outdoor track, he/she must have a signed Release Agreement from CCA. Again, if this is not obtained, S-A may not participate during this season. Section 6Practice: Section 6 Practice Participants must be enrolled/registered and have a valid physical on file in order to practice. In Season = 20 hours per week. Defined by the Sport Procedures. Off Season = Begins on the first day after the conclusion of the championship or last date in the Sports Procedures and be in effect until the next practice opportunity as listed in the Sports Procedures. Example: Fall Baseball: Aug 10-Nov 15 – In Season Off Season: Nov 16-Jan 9 Spring Baseball: Jan 10-Tournament – In Season Section 6.EIn Season Practice Activities: Section 6.E In Season Practice Activities 1. Field, floor or on-court activity. Activities in PE classes open exclusively to members of an athletic team. Team building session – 1 time per year per team. Can be on or off campus. Can only be conducted during the in season. Can only be for 48 hours. Section 6.FActivities Considered Off Season: Section 6.F Activities Considered Off Season PE classes that are open to all students at the college and listed in the college class schedule. Physical/fitness classes conducted by a member of the athletics staff… Enrollment is voluntary Classes are open to all students. Class has been publicized in college catalog. Section 6.FActivities Considered Off Season: Section 6.F Activities Considered Off Season 3. Meetings between S-A’s and coaching staff regarding issues not related to practicing or competition. Academic support service, drug education, training room procedures, team discipline, care and maintenance of equipment, general meeting schedules, info about housing and meals, off season conditioning activities.