How to manage your time effectively

Information about How to manage your time effectively

Published on December 3, 2010

Author: aSGuest77405

Source: authorstream.com

Content

Slide 1: Getting More Done with “Getting Things Done” A free webinar, sponsored by the Garden State Employment and Training Association Effective Time Management Slide 2: Michele Martin Slide 3: Goal for the Hour Slide 5: Emails Memos Reports Messages Case files ?!?!?! Meeting minutes Slide 6: Emails Memos Reports Messages Case files ?!?!?! Meeting minutes Slide 8: 7 Tips for Getting Started with GTD Slide 9: 1. Write it down. Slide 10: 2. Focus on “Next Actions” Slide 11: Project Next Action Vs. Slide 12: Next Action=Micromovements Slide 13: Usually we’ll put this on our “To Do list: Write Report Slide 14: Brainstorm report categories Email Donna about getting stats Write report outline Call John to clarify the customer flow But we need this: Slide 15: 3. Use the Action Rule Slide 16: Does it require me to take action . . . Slide 17: Or not? Slide 19: If it doesn’t require you to do something . . . Slide 20: I’m not looking for work! Trash Slide 21: I might need this later. Some Day/ Maybe File Slide 22: Reference This might be something to consider for clients. Slide 23: If it does require you to do something . . . Slide 24: 4. The 2-Minute Rule OR Do It Delegate It Defer It Slide 26: 2 minutes or less? Slide 27: Do It! Make an appointment? Send an Email? Slide 28: More than 2 minutes? Slide 29: Delegate It! Am I the Right Person? No, He Is! Slide 30: Defer It! Am I the Right Person? Slide 31: What was that again? Slide 32: Less than 2 minutes? Do It! Slide 33: More than 2 minutes? Delegate It! Defer It! Slide 34: ?!?!?! Slide 35: 5. Funnel everything through your Inbox Slide 38: 6. Organize by context. Slide 39: Context Lists Slide 40: 30-40% LESS efficient! Slide 41: Most Common Context Categories Calls At computer (Emails, Online) Errands In office Agendas At Home Read/Review Slide 43: Brainstorm report categories Email Donna about getting stats Write report outline Call John to clarify the customer flow Phone At computer Slide 44: Brainstorm report categories Email Donna about stats for report Write report outline At Computer Email Howard re: meeting next week Slide 45: Call John to clarify the customer flow Phone Call dealer to make appt. for car Call Carol to discuss problems with Jane Slide 46: 7. Review and prioritize Slide 47: Read through each task every day Slide 48: How much time do I have? How much energy do I have? What are my priorities? Slide 49: Then you can move through by context. Slide 50: Getting Through Your Day Slide 51: Start each day by reviewing your next actions. Slide 52: Schedule in “blocks” Slide 53:  Check email only 2-3 times per day Slide 54: Resist interruptions Slide 55: Remember Parkinson’s Law Slide 56: Let’s Recap Slide 57: 1. Write it down. Slide 58: 2. Focus on “Next Actions” Slide 59: 3. Use the Action Rule Slide 60: 4. The 2-Minute Rule OR Do It Delegate It Defer It Slide 61: 5. Funnel everything through your Inbox Slide 62: 6. Organize by context. Slide 63: 7. Review and prioritize

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