Published on October 22, 2007
Slide1: SEAPORT e Rolling Admission INDUSTRY BRIEF NOVEMBER 2004 Slide2: NAVSEA and the Navy Virtual SYSCOM are expanding Seaport e to include SPAWAR, NAVSUP NAVAIR and SSP as ordering offices. Additional Statement of Work areas may also be incorporated. This expansion will take place via Rolling Admission, a feature of Seaport e contracts. Current Seaport e primes will have the opportunity to expand into additional zones. NSWC Dahlgren is the Contracting Office responsible for Rolling Admissions and MAC administration. Ordering offices of Virtual SYSCOM activities will be responsible for the competition of their own requirements via Task Orders. Introduction/Purpose Slide3: CAUTION The Information provided in this Presentation as well as the Draft RFP reflect the Navy’s current Acquisition Approach. Changes may occur based on Industry comments or changes in the Navy’s contractual needs. The Formal solicitation is the only document that should be relied upon in determining the Navy’s requirements. Slide4: Current Situation Seaport e consists of 151 MAC primes in 7 geographic zones Ordering activities with NAVSEA issued warrants place Task Orders against MACs Statement of work encompasses a broad range of engineering services subdivided into 21 areas aligned with NAVSEA Warfare Center product areas Place of performance indicates in which zone work is competed Web portal automates and streamlines process to generate requirements, compete and award Task Orders and monitor performance across NAVSEA enterprise Slide5: Current Contract Characteristics Five year base and two five year Award Terms - Total of 15 year period of performance. Task Orders that involve Service Contract Act provisions must limit that effort to five years. Limits on pass-through, fees and annual escalation. Guaranteed savings clause. Rolling Admissions clause to add primes. Minimum guarantee at MAC Level, not by Zone. Cost and Fixed Price Task Orders permitted. No Time and Material Task Orders allowed. Slide6: Desired End Result Leverage the successes and efficiencies of the SeaPort e business model by expanding and designating SeaPort e as the vehicle of choice for future Engineering, Financial, and Program Management contractor support services for all Virtual SYSCOM ordering activities. Expand Seaport e to include all Virtual SYSCOM ordering activities and the vendor base that supports them in a MAC that features streamlined processes and generates cost savings. Slide7: Benefits of Approach Consolidated contracts provide for consistent application of sound Acquisition Strategy, Business Rules and policy. Provides Virtual SYSCOM the ability to develop strategic commercial business relationships on a Corporate level. Web Portal provides a dependable information gathering vehicle. Reduction in total Acquisition costs. Slide8: Acquisition Strategy Solicit (in a single Rolling Admissions solicitation) the entire nation for Virtual SYSCOM requirements. Add additional prime contractors to Seaport e and allow current MAC primes to compete for additional zones. Contractors may be awarded contracts providing them the ability to compete for Task Orders in a single or multiple Zones. Each Task is competed by the ordering activity that has the requirement in the applicable Zone. Slide9: Northeast Zone National Capital Zone Mid Atlantic Zone Gulf Coast Zone Midwest Zone Southwest Zone Northwest Zone Geographic Zones Geographic Zones and Current MAC Holders: Geographic Zones and Current MAC Holders NAVSUP Activities by Zone: NAVSUP Activities by Zone Northeast Zone FISC Norfolk Det Philadelphia National Capital Zone FISC Norfolk Det Washington Mid-Atlantic Zone FISC Norfolk Gulf Coast Zone FISC Jacksonville Southwest Zone FISC San Diego FISC Pearl Harbor Northwest Zone FISC Puget Sound NAVAIR Activities by Zone: NAVAIR Activities by Zone Northeast Zone NAVAIR Lakehurst National Capital Zone NAVAIR HQ NAVAIR Patuxent River Mid-Atlantic Zone NAVAIR Cherry Point Gulf Coast Zone NAVAIR Jacksonville NAVAIR Orlando Southwest Zone NAVAIR China Lake NAVAIR North Island NAVAIR Point Mugu Slide13: NAVSEA Activities by Zone Zone One – Northeast NUWC Newport NSWC SSES Philadelphia Zone Two – National Capital NSWC Carderock NSWC Dahlgren NSWC Indian Head NAVSEA HQ Zone Three – Mid-Atlantic NSWC Dam Neck Zone Four – Gulf Coast NSWC Panama City Zone Five – Midwest NSWC Crane Zone Six – Southwest NSWC Port Hueneme NSWC Corona Zone Seven – Northwest NUWC Keyport Slide14: NAVSEA Activities by Zone Zone One – Northeast SUPSHIP Groton, CT NSLC Mechanicsburg, PA SUPSHIP Bath, ME NSY Portsmouth Zone Two – National Capital EOD Tech Div Indian Head, MD Zone Three – Mid-Atlantic SUPSHIP Portsmouth SUPSHIP Newport News, VA Zone Four – Gulf Coast SUPSHIP Gulf Coast, MS SUPSHIP Jacksonville SUPSHIP Ingleside NAVXDIVING Panama City, FL Zone Six – Southwest SUPSHIP San Diego SUPSHIP Pearl Harbor Zone Seven – Northwest SUPSHIP Puget Sound SPAWAR Activities by Zone: SPAWAR Activities by Zone 1-Northeast Zone SPAWAR System Center Det Philadelphia 2-National Capitol Zone SPAWAR Space Field Activity SPAWAR Washington Liaison Office SPAWAR System Center Charleston (Washington Offices) 3-Mid-Atlantic Zone SPAWAR System Center Charleston (and Tidewater) SPAWAR System Center Norfolk Office 4-Gulf Coast Zone SPAWAR System Center Charleston (Jacksonville, Tampa & Pensacola Offices) SPAWAR Information Technology Center 6-Southwest Zone SPAWAR System Command SPAWAR System Center San Diego SPAWAR Systems Activity Pacific SSP Activities by Zone: SSP Activities by Zone 2 - National Capitol Zone SSP Headquarters 4 - Gulf Coast Zone Strategic Weapons Facility, Atlantic 7 - Northwest Strategic Weapons Facility, Pacific Slide17: Small Business Participation RFP to be issued on an unrestricted basis 33% goal (dollars obligated) for small business prime contract award over life of the contract and award term options. 20% requirement (dollars obligated) for large business subcontracting to small business. The Government reserves the right to set aside any task for small business, or if two or more qualified small businesses propose during the fair consideration process (cascading) the task may be set aside for Small Business. 68% of current MAC Prime contractors are Small Businesses Slide18: Small Business Participation Small Business Size Standard NAICS Code 541330 Small Business Size Std $23 Million in average annual sales over the past three years. Task Order Set-Asides Potential for additional set aside categories, including HUBZONE, 8A, SDVOSB, and WOSB dependent on participation by enough primes in these categories in the geographic zones to make this possible Small Business need only demonstrate that they satisfy one of the requirement areas of the SOW to qualify technically. Slide19: SECTION B SUPPLIES/SERVICES Slide20: Section B Characteristics Pricing consists of cost reimbursement (CPFF, CPAF, CPIF) Fixed Price and Fixed Price Incentive (FFP, FPI) Task Orders. No T&M or undefinitized Orders. Base performance period of 5 years with two 5 year Award Term options. Goal is to align rolling admission awardees period of performance with the existing MAC, which commenced the base period in April 2004. New awardees will likely have a base period of approximately 4 years to accomplish this. FY 2005 appropriation language requires an agency waiver to exceed 10 years. This waiver is currently being staffed. Not to exceed ODC’s BASE PERIOD – 5 Years (See Section H Special Provisions): BASE PERIOD – 5 Years (See Section H Special Provisions) SECTION B SUPPLIES/SERVICES 0001 Engineering, Technical and 29,425,000 hrs Programmatic Support Services Max Hourly Rate Provided Total (Cost Reimbursement) By Offeror* Estimated Cost Estimated Cost Plus FF 0002 Engineering, Technical and 24,060 Fixed Price Orders Programmatic Support Services Total Ceiling $3,424,820,700 (Fixed Price) 0003 ODC’s (includes travel) 1 Lot $ 362,260,168 LINE ITEM STRUCTURE (EXAMPLE) Base period may be less than 5 years to align new awardee Period of performance with existing MACs *Max hourly rate = The actual hourly labor rate from the most recent fully completed accounting year for the highest (direct cost) labor category within the team proposed. Slide22: Section H Special Provisions Rolling Admissions Guaranteed Savings Geographic Zones Award Term Provisions Slide23: Rolling Admissions New contracts may be awarded when the Government decides it would be appropriate to announce a new competition for the purpose of adding additional ID/IQ holders. Could be for a specific Zone or Zone(s), select groups of requirements or types of businesses (Small Business). Common schedule to evaluate criteria Common criteria (preliminary) Small Business participation All requirements are fulfilled Quality of performance by each Prime Number, value and complexity of work assigned to each Prime Adequate competition Transaction costs for issuing Orders Slide24: Guaranteed Savings Clause The Government anticipates this contract will be used primarily for the acquisition of repetitive, high dollar value engineering, technical and programmatic support services. Therefore, the Government is seeking contractors to identify business improvement processes, innovations, and cost saving initiatives to provide high quality services at a reduced cost to the Government. For any Task Order with a base period of one year under Item 0001 thru 0003 and all Option Items the Contractor agrees to the maximum extent practicable to reduce the price for services performed under each sequential year by at least: % Reductions from base period or price from previous year: Year 1 * % Year 2 * % Year 3 * % Year 4 * % In addition, the Contractor agrees to provide the Government with a volume discount. If the total value of all Task Orders awarded within a calendar year exceeds $ *, the contractor will reduce the amount bid on all Task Orders issued in the next calendar year by * % from the price the Contractor would have otherwise bid for the work. Slide25: Guaranteed Savings Clause (Con’t) The Contractor agrees that the maximum pass through rate which shall be charged against any and all line items under this contract shall not exceed * % . The maximum pass through rate is equal to the maximum amount above the price of the work paid to the Firm performing the work. Slide26: Geographic Zones During the proposal process Offerors will be requested to identify the geographic Zone or Zone(s) for which they wish to be considered during the Task Order, Fair Consideration Process. IMPORTANT: To be considered in one or more of the seven zones you must have held or currently hold a prime or subcontract or currently have a local office staffed by the prime or a sub in the zone(s) in which you wish to be considered. Virtual SYSCOM ordering offices will solicit these Zones for services to be performed during the life of this contract. Section H Special Provisions: Section H Special Provisions The following Contractors and their Teams will be considered for the seven Geographic zones during the ordering (fair consideration) process. The Virtual SYSCOM ordering office that Awards the Task will be responsible for Task Order Administration. Northeast Zone (1) National Capital Zone (2) Mid-Atlantic Zone (3) Company XYZ Company XYZ Company XYZ Company ABC Company 91011 Company 100 Company EFG Company 246 Company 91011 Company 123 Company EFG Company EFG Company 456 Company 100 Company RST Gulf Coast Zone (4) Midwest Zone (5) Northwest Zone (6) Southwest Zone (7) Company XYZ Company XYZ Company XYZ Company 15 Company ABC Company 200 Company ABC Company 200 Company 200 Company 91011 Company 200 Company XYZ Company 500 Company RST Company 500 Company RST Company EFG Company ABC Company EFG Company FGH Geographic Zones Example Award Term Provisions: Award Term Provisions The Solicitation will contain two Award Term Option periods of five years each, dependent upon contract length limitation waiver request. Exercise of Award Term Option periods will be a unilateral right of the Government and are not a contractor entitlement. Award Term Incentives will be evaluated on: Performance on Completed Task Orders Achievement of Subcontracting Goals (Large Business Only) Guaranteed Savings Accomplishment SECTION L INSTRUCTIONS TO OFFERORS: SECTION L INSTRUCTIONS TO OFFERORS Page Limitations: Page Limitations Evaluation Factor 1: Technical Capability (a) Depth and Breadth Table A plus 10 pages (b) Management Approach 5 pages (c) Subcontracting 5 pages (Exclusive of Subcontracting Plan (Large Business Only) Requirements of FAR 19.7 and DFAR 219.7) Evaluation Factor 2: Past Performance No separate submission (included in Table A) Evaluation Factor 3: Price (a) Guaranteed Savings and Cost Approach 20 pages (b) Ceiling Unit Price for Item 0001 1 page This Rate Must: Be the actual hourly labor rate, From the most recent fully completed accounting year, For the highest (direct cost) labor category within the Team proposed. Technical Capability(Not to exceed 10 pages plus Table A): Technical Capability (Not to exceed 10 pages plus Table A) Depth and Breadth: Offerors shall complete Table A to demonstrate depth and breadth of experience within the past 3 years. The past performance information and personnel presented in Table A should represent the prime contractors capability in the zone OR a reasonable mix of prime and team member personnel in the zone. Do not present subcontractor personnel only. Offerors shall discuss in detail experience/expertise identified for each listing found in Table A. Tasks presented to validate depth and breadth of experience should be those completed by the prime contractor. Then include a brief discussion of how team members complement the prime’s capability in the zone. Table A (example) Page 1: Table A (example) Page 1 Table A (example) Page 2: Table A (example) Page 2 Management Approach(Not to exceed 5 pages): Management Approach (Not to exceed 5 pages) Describe approach to integrate engineering, technical and programmatic support service within and across Virtual SYSCOM activities to institute best practices and realize cost savings. Describe approach to mold, manage and maintain this effort including your: Capability to manage the effort (or team if so proposed) Ability to manage change to preserve stability and maintain technical expertise in the workforce Ability to monitor and maximize quality Approach to guarantee responsiveness to and cooperation with customers Approach to problem resolution Flow down of incentives to your Team Partners (if so proposed) Subcontracting, Large Business Only(Not to exceed 5 pages): Subcontracting, Large Business Only (Not to exceed 5 pages) At least 20% of the total dollars obligated under the contract (not per Task Order) must be subcontracted to Small Businesses. The following specific minimum requirements must be met: 5% of dollars obligated (not per Task Order) to Small Disadvantage Business 5% of dollars obligated (not per Task Order) to Women-Owned Small Business 3% of dollars obligated (not per Task Order) to Hub-Zones 1.5% of dollars obligated (not per Task Order) to Service-Disabled Veteran Owned Small Business The Offeror shall submit a copy of all subcontractors or Teaming agreements for any Team Member who may perform effort directly chargeable to the contract. The offeror shall submit copies of final SF 294’s for recent relevant contracts which best demonstrates their ability to achieve the proposed subcontracting goals. Past Performance(No separate submission required): Past Performance (No separate submission required) Table A entries of recent significant relevant experience performed within the past three (3) years. In addition, the Government may use other information available from Government sources to evaluate an Offeror’s past performance. Price/Cost (Not to exceed 21 pages): Price/Cost (Not to exceed 21 pages) Guaranteed Savings Clause (20 pages) Price Reductions Volume Discounts Pass through Costs Proposed approach for additional cost savings initiatives (included in above page count) Ceiling Unit Price for Item 0001 (1 page) SECTION M EVALUATION PROCESS: SECTION M EVALUATION PROCESS Factors To Be Considered For Award: Factors To Be Considered For Award Best Value Source Selection: Factor 1 Technical Capability Depth and Breadth Factor 2 Management Approach Management Plan Subcontracting (Large Business Only) Subcontractor/Teaming arrangements Factor 3 Past Performance Factor 4 Price Guaranteed Savings and Cost Approach Ceiling Unit Price for Item 0001 Compensation plan Factor 1 is significantly more important than Factors 2, 3, and 4. Factors 2 and 3 are approximately equal and together are more important than Factor 4. Although the technical capability, management, and past performance factors are more important than price, price is a substantial factor. All sub-factors are of equal weight within the factor. Evaluation Process: Evaluation Process The Government will evaluate the Offerors Technical Capability, Past Performance and Price Proposals using four adjective rating definitions. Outstanding Good Satisfactory Unsatisfactory Post Award – Task Order Procedures: Post Award – Task Order Procedures After Award of the multiple Award Contracts, Task Orders will be competed by Virtual SYSCOM ordering activities to meet various Project/Program requirements. Review by the Local Site Deputy for Small Business to determine if the Task should be directly set aside, potentially set aside (cascading), or be fully and openly competed. Requirements personnel choose most appropriate selection criteria. Task Orders scaled to meet requirements and can be for a base and option periods. The Government has no obligation to issue any orders except the minimum obligation which is $10,000. Fair Opportunity Procedures: Fair Opportunity Procedures A Fair opportunity will be given to all eligible contractors in the applicable Zones proposed by the Offerors in which the Ordering Officer resides. Exceptions to Fair Opportunity Consideration Awardees will not be given a fair opportunity to be considered for requirements which are expected to exceed $2,500 when the Contracting Officer determines one of the following conditions apply: The agency need for such services is of such urgency that providing such opportunity would result in unacceptable delays; Only one Awardee is capable of providing such services required at the level of quality required because the services ordered are unique or highly specialized; The order must be issued on a Sole-Source basis in the interest of economy and efficiency because it is a logical follow on to an Order already issued under the contract in which Awardees were given a fair opportunity to be considered. It is necessary to place an order to satisfy a minimum guarantee. In accordance with FAR 16.5, when an exception to the fair opportunity to be considered exists, the Task Order will be processed as a Sole Source procurement, including a Sole Source justification, posting of the Task Order to the website, a request to the Sole Source provider for a Proposal, Cost and Pricing Data where applicable, negotiation and Award. Unaffected ID/IQ holders will not be notified of the exception. (Cont) Fair Opportunity Procedures: (Cont) Fair Opportunity Procedures Pre Solicitation and Solicitation All ID/IQ holders in the relevant Zone(s) will receive notification of the posting of each proposed Task Order at the time a proposed Task Order is posted to the website. All proposed Task Order’s incorporate all terms of the ID/IQ contract unless otherwise specified in the proposed Task Order. In addition, the proposed Task Order will include: i. All known information including Sections B through H of the Task Order (Line Items, Statement of Work or objectives, packaging and marking information, data rights,inspection and acceptance of the services, period of performance, security, government property/information to be provided and other relevant information. ii. The means and time for the ID/IQ holders to respond expressing interest and providing appropriate information. iii. Specific instructions for the means of responding to the Task Order request, including but not limited to, oral interviews, reverse auctions, written responses summarizing technical and price approaches, submission of proposals, the selection criteria factors, the factors’ order of importance and other information deemed appropriate. (Cont) Fair Opportunity Procedures: (Cont) Fair Opportunity Procedures It is the intent of the Government to maximize the use of electronic submission of all proposals in response to Task Order request(s). During the Fair Opportunity Process the Government may elect to set aside Task Orders totally for Small Business participation prior to issuance of the Task Order, or may elect to set aside the Task Order for Small Business after responses have been received if it is determined that two or more qualified Small Business propose. In order to be considered a Small Business during this process, the Offeror must 1) not exceed the NAICS Code 541330 size standards $23 Million in average annual sales over the past three years and 2) perform at least 51% of the work proposed for the Task Order. Frequently Asked Questions: Frequently Asked Questions Question: Will NSWC Dahlgren be the central contracting/processing authority after Contract Award? Answer: Dahlgren is acting as the PCO on these multiple award contracts on behalf of the Virtual SYSCOM. After Award, each Site will have ordering authority and be responsible for the overall administration of the Task Orders they have Awarded. Question: Can my company be on more than one Team as a Subcontractor? Answer: Yes, you may be on as many Teams as you think are appropriate. Only one Award as a Prime Contractor per Company will be permitted. Question: As a Small Business am I required to have experience in all the technical disciplines of the SOW to qualify for Award? Answer: As a Small Business you need only demonstrate that you satisfy one of the requirements areas of the SOW to qualify as technically acceptable. Frequently Asked Questions: Frequently Asked Questions Question: How many contracts will be Awarded? Answer: The Government expects to Award multiple contracts. The exact number is unknown since it is impossible to predict the number of technically acceptable proposals received. Question: Will the Government limit the number of Awards? Answer: Although the objective is to broaden the scope and geography of the contractors available under Seaport e, the Government reserves the right to limit the number of Awards if it is determined that an adequate number of outstanding or good proposals that represent both Large and Small Businesses have been received. Question: What is the Small Business size standards for this Acquisition? Answer: NAICS Code 541330, Small Business size standard $23 Million in average annual sales over the past three years. Frequently Asked Questions: Frequently Asked Questions Question: What happens to existing contracts or options currently in place at the various Virtual SYSCOM Sites? Answer: At time of contract renewal or option exercise, the work will be analyzed to determine if the MAC’s are the appropriate contractual vehicle. Questions: Questions Please email your questions to: [email protected] Approximately 800 questions were formally received from industry and documented during the initial award of Seaport e MACs in 2004. These questions and answers are categorized by the areas of the original solicitation that they pertain to, and are posted along with the original solicitation under the rolling admissions link on the www.seaport.navy.mil homepage. Please review these materials prior to asking additional questions.