Published on December 18, 2009
INTRANETS : INTRANETS Intranets : Intranets An intranet is a private computer network that uses Internet Protocol technologies to securely share any part of an organization's information or operational systems within that organization. The term is used in contrast to internet, a network between organizations, and instead refers to a network within an organization. Sometimes the term refers only to the organization's internal website, but may be a more extensive part of the organization's information technology infrastructure. It may host multiple private websites and constitute an important component and focal point of internal communication and collaboration. Characteristics Of Intranets: : Characteristics Of Intranets: * An intranet can be understood as a private version of the Internet, or as a private extension of the Internet confined to an organization. An intranet is built from the same concepts and technologies used for the Internet, such as client-server computing and the Internet Protocol Suite (TCP/IP). An intranet can be understood as a private version of the Internet, or as a private extension of the Internet confined to an organization. intranets are generally restricted to employees of the organization, extranets may also be accessed by customers, suppliers, or other approved parties. An organization's intranet does not necessarily have to provide access to the Internet. When such access is provided it is usually through a network gateway with a firewall, shielding the intranet from unauthorized external access. Uses Of Intranets: : Uses Of Intranets: Increasingly, intranets' are being used to deliver tools and applications, e.g., collaboration (to facilitate working in groups and teleconferencing) or sophisticated corporate directories, sales and customer relationship management tools, project management etc., to advance productivity. Intranets are also being used as corporate culture-change platforms Intranet user-experience, editorial, and technology team’s work together to produce in-house sites. Most commonly, intranets are managed by the communications, HR or CIO departments of large organizations, or some combination of these. When part of an intranet is made accessible to customers and others outside the business, that part becomes part of an extranet. Businesses can send private messages through the public network, using special encryption/decryption and other security safeguards to connect one part of their intranet to another. Benefits Of Intranets: : Benefits Of Intranets: Time: With intranets, organizations can make more information available to employees on a "pull" basis (i.e., employees can link to relevant information at a time which suits them) rather than being deluged indiscriminately by emails. Business operations and management: Intranets are also being used as a platform for developing and deploying applications to support business operations and decisions across the internetworked enterprise. Promote common corporate culture: Every user is viewing the same information within the Intranet. Enhance Collaboration: With information easily accessible by all authorized users, teamwork is enabled. Supports a distributed computing architecture: The intranet can also be linked to a company’s management information system, for example a time keeping system. Slide 6: Immediate Updates: When dealing with the public in any capacity, laws/specifications/parameters can change. With an Intranet and providing your audience with "live" changes, they are never out of date, which can limit a company's liability. Cross-platform Capability: Standards-compliant web browsers are available for Windows, Mac, and UNIX. Web publishing allows cumbersome corporate knowledge to be maintained and easily accessed throughout the company using hypermedia and Web technologies. Examples include: employee manuals, benefits documents, company policies, business standards, newsfeeds, and even training, can be accessed using common Internet standards (Acrobat files, Flash files, CGI applications). Because each business unit can update the online copy of a document, the most recent version is always available to employees using the intranet. Workforce productivity: Intranets can also help users to locate and view information faster and use applications relevant to their roles and responsibilities. Planning and creation: : Planning and creation: * The purpose and goals of the intranet Persons or departments responsible for implementation and management Functional plans, information architecture, page layouts, design. Implementation schedules and phase-out of existing systems Defining and implementing security of the intranet How to ensure it is within legal boundaries and other constraints Level of interactivity (eg wikis, on-line forms) desired. Is the input of new data and updating of existing data to be centrally controlled or devolved.