Longwood and digital assets_Historic Gardens Symposium OCT2014

Information about Longwood and digital assets_Historic Gardens Symposium OCT2014

Published on October 22, 2014

Author: csimkovich

Source: authorstream.com

Content

Longwood’s Strategies Modern Storage of Past Memories: Longwood’s Strategies Modern Storage of Past Memories David Sleasman Library & Information Services Coordinator [email protected] PowerPoint Presentation: Overview 1. Scope 2. Policy 3. Access and storage 4. Advocacy Distant and Recent Past: Charge from strategic planning Improve intellectual control of all assets Born digital Analog (and digitized copies) Feed into display, publications, education, and interpretation Distant and Recent Past 1930s First Step: Longwood needed organization-wide guidance , standards , stewardship , or governance over non-living stuff Intentionally acquired Accumulated on the property First Step Records and Object Policy: Flexible, comprehensive framework that organizes collection(s) by setting… Collecting interests Governance Mission-based functions Stewardship practice Appropriate use Developed directly from the earlier planning Records and Object Policy Document Retention Guidelines: A systematic management of the records, regardless of format , produced in the course of normal duties Clearly establishes rationale for long-term retention Legal requirements Historical records Allows for coherent, rational disposal Allows for planning of resources Staff time Storage space (digital storage vs. Archives vault, for example) Document Retention Guidelines Longwood Four Major Collections: Library Collections Historic Archives (Records Management) Heritage and Cultural Objects Intangible Heritage and Intellectual Capital Longwood Four Major Collections Digital Assets : Longwood’s Policy includes retention rationale for specific digital assets Institutional largely focused born digital (recent past) Small scale ‘on demand’ digitization, and very carefully selected large scale projects – in-house, volunteers Telling our story with our own materials Digital Assets Planning for Storage and Access: Planning for Storage and Access Collaboration Information Technology team are the technical experts Other Longwood staff often content experts LIS content management experts Develop intellectual control standards Manuals of practice Coherent practice across collections Develop BEFORE vs. “on the fly” Planning for Storage and Access: Planning for Storage and Access Storage and discovery spaces Secure , preservation environments with reasonable capacity Digital Gallery Plant Explorer Amazon Glacier Backup procedures and disaster response plan Another collaboration opportunity with IT Test and verify what a vendor may tell you! Advocacy: Champion for content Interpretation Publications Display Alerts other staff that may be unaware Helps to feed back into planning Advocacy Longwood’s Strategies Modern Storage of Past Memories: Longwood’s Strategie s Modern Storage of Past Memories Maureen McCadden Digital Resource Specialist [email protected] DAM (Digital Asset Management) : DAM (Digital Asset Management) A digital asset is any item of text or media that has been formatted into a binary source that includes the right to use it. A digital file without the right to use it is not an asset. Digital assets are categorized in three major groups which may be defined as textual content (digital assets), images (media assets) and multimedia (media assets) van Niekerk, A.J. 2006 DAM consists of management tasks and decisions surrounding the ingestion, annotation, cataloging , storage, retrieval and distribution of digital assets . Krogh , Peter (2009). The DAM Book, Second Edition. O'Reilly Media Digital Gallery: Digital Gallery Browser based DAM Hosted locally 5 Years, 135,000 + images Uploading 30,000+ born digital annually Range of features, highly configurable Comprehensive permissions, access control Branded Support contract Asset Types: Videos Presentations Publications Spreadsheets Documents Drawings Images Audio Maps Artwork Asset Types Rights Management: Rights Management Where did the asset come from? Sources: Volunteer, professional, staff, students, donor Who may use it? A digital file without the right to use it is not an asset. Display Documentation: Display Documentation Shot list from staff Volunteers shoot Add corollary info while display is current Enriches resource Ongoing reference for display design Facilities projects, too Historical Images: Historical Images Telling our story with our own materials Collaboration with Hagley to scan their Longwood images Projects Main Fountain Garden Early Longwood photographers Donated DiOrio collection 1921 PowerPoint Presentation: Press & Vendor Access Controlled Measurable 863 views/downloads last year Garden Highlights : 3 pages on Longwood Gardens web site Published weekly Volunteer photographers Plant Recorder/Marketing oversee Interns trained to produce Image heavy! Garden Highlights Chimes : Chimes Part of Longwood culture for 50+ years Recently revitalized Stories, history & milestones with members, volunteers, & staff Bi-annual; print copy for Chimes Tower Level members, electronic to all other members Image heavy! Plant Explorer: Plant Explorer Searchable plant database for use by staff and visitors, on-site and remotely Populated by images from DAM (Digital Gallery) and BG Base (scientific plant db) Image heavy! Additional use for Continuing Education courses Library Catalog : Library Catalog EOS – Knowledge Builder Collections (such as staff authored articles) Build KB record Link to downloadable article in DAM Delivery via DAM: Delivery via DAM One click, 24/7 non-logged in access Full text Volunteer team effort Open Source DAM Options: Open Source DAM Options Documentation : Documentation Essential Consistency Training - volunteers/interns Additional Resources: Horizon Report – 2013 Museum Edition Webinar ‘Selecting a DAM System: Evaluating Vendors while Keeping Your Stakeholders Satisfied Visual Resources Association DAM News Thank you! Questions? Additional Resources

Related presentations


Other presentations created by csimkovich

AES Lunch_Presentation 2 of 2
15. 07. 2014
0 views

AES Lunch_Presentation 2 of 2

AES Lunch_Presentation 1 of 2
15. 07. 2014
0 views

AES Lunch_Presentation 1 of 2

APGA Overview
23. 09. 2014
0 views

APGA Overview

Session 2 Fundraising Sucess
23. 09. 2014
0 views

Session 2 Fundraising Sucess

Gould_APGA
22. 10. 2014
0 views

Gould_APGA

Traucht_APGA
22. 10. 2014
0 views

Traucht_APGA

HeritageWinterthur
22. 10. 2014
0 views

HeritageWinterthur

APGA2014Winterthur
22. 10. 2014
0 views

APGA2014Winterthur

SBBG APGA Historic Landscapes
22. 10. 2014
0 views

SBBG APGA Historic Landscapes

Conrad Session 5 Collections-CBD
13. 11. 2014
0 views

Conrad Session 5 Collections-CBD

Kinard Session 5 Collections-CBD
13. 11. 2014
0 views

Kinard Session 5 Collections-CBD

Intro Session 5 Collections-CBD
13. 11. 2014
0 views

Intro Session 5 Collections-CBD

Husby Session 5 Collections-CBD
13. 11. 2014
0 views

Husby Session 5 Collections-CBD

APGA 2015 Tourism Panel FINAL
10. 08. 2015
0 views

APGA 2015 Tourism Panel FINAL