Maximising your productivity

Information about Maximising your productivity

Published on June 9, 2016

Author: PeteJakob

Source: slideshare.net

Content

1. Maximising Your Productivity Pete Jakob [email protected] +44 (0)7710 820512

2. Sound like you? 2 “My Time Sheets/Expense Claims are always late” “I was so busy I forgot to…” “I’m running late because my meeting overran…” “I haven’t had the time to….”

3. Developing a Trusted System for work puts YOU back in control 3 Capture Clarify Do Review Trusted System

4. Capture – Empty Your Head § Identify your potential sources of actions § Consider a capture mechanism for each (eg notepad by bed) Digital Verbal Physical Cerebral

5. Clarify – Is it an action? What’s the next step?

6. Clarify – What Is the right thing to do Now! § LOCATION – HOME – WORK – ERRANDS – COMPUTER – PHONE § ENERGY – FULL FOCUS – QUICK TASKS – BRAIN DEAD § WHEN – THIS WEEK – NEXT WEEK – LATER – SOMEDAY

7. Do – Techniques for Maintaining Focus

8. Review- The Glue that holds it all together 1. Process papers and notes (business cards, receipts, meeting notes, etc) 2. Review previous calendar for action items etc 3. Review Upcoming calendar 4. Empty Your Head 5. Review Projects 6. Review Action Lists & Contexts 7. Review “Waiting For” list 8. Review “Someday” list

9. Email Tips - Get to “Inbox Zero” most days § Turn off Alerts § Process email to clarify actions – at set points during the day § Minimise your incoming – Unsubscribe from Newsletters or group all into a single email (eg Unroll.me) – Automate repetitive tasks via Rules (or tools like IFTTT) and Templates/Snippets 9

10. Calendar Tips – It’s not just for others’ priorities § Use your calendar for scheduling time for your Priorities (including weekly review) § Include Objective, Agenda, Attachments in meeting invite § Avoid overlap between meetings – they don’t have to start at the top of the hour § Default to 30 minutes rather than 1 hour § Use colours for different projects, responsibilities, types of meeting, etc 10

11. Task List Tips – Define your priorities, or you’ll work on someone else’s § Make it clear what the task is to minimise brain- processing required – Add verb – Add telephone number to “Call Fred” § Write tomorrow’s todo list before you leave tonight § Identify the 3 things that require significant focus today, and start there § Keep your list in front of you 11

12. Reference Store – not everything is an action § Create a repository for all the non-action items that you want to keep that you may want to refer to at some point in the future – Documents, Checklists, Scanned images, Quotes, Web clippings, journals etc (great list of ideas here) § Evernote and Microsoft OneNote are the most popular applications § Security: Be cautious with putting personal confidential information on any cloud-based system 12

13. Learn More? § Purple Patch – Weekly curated newsletter of Productivity (and Marketing) content – purplesalix.com/the-purple-patch/ § Purple Salix Guide to Productivity Tools – A review of over 50 tools including task managers, time tracking utilities, note taking apps and much more – purplesalix.com/go/productivity-tools-guide/ § Purple Salix Blog – a collection of posts spanning several years of my productivity journey – purplesalix.com/category/personal_productivity/ 13

14. Thank You! Pete Jakob [email protected] +44 (0)7710 820512

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