Published on November 20, 2007
VACTEA ADMINISTRATORS CONFERENCE “The Time Is Now” October 26, 2007: VACTEA ADMINISTRATORS CONFERENCE “The Time Is Now” October 26, 2007 Q & A from Local Divisions and Important Info: Q & A from Local Divisions and Important Info SUPERINTENDENT MEMOS: SUPERINTENDENT MEMOS July 20, ADMINISTRATIVE #31: School Report Card Data and Collection for Teacher/Student Industry Certification Credentials Division Report, School Year 2006-2007 (was due September 1) July 20 - INFORMATIONAL #136: Transmittal of the 2007 Standards of Quality SUPERINTENDENT MEMOS: SUPERINTENDENT MEMOS July 27 – INFORMATIONAL #143: Career and Technical Education Equipment Allocations and Forms for Fiscal Year 2008 August 1 – INFORMATIONAL #153: Carl D. Perkins Career and Technical Education Act of 2006 Federal Funds for July 1, 2007, Through June 30, 2008 SUPERINTENDENT MEMOS: SUPERINTENDENT MEMOS August 10 – INFORMATIONAL #163: Teacher-Training Academies for Selected Industry Certifications (September-November 2007) August 24 – ADMINISTRATIVE #39: Career and Technical Education Financial Report for Fiscal Year 2007 (was due October 5) SUPERINTENDENT MEMOS: SUPERINTENDENT MEMOS September 14 – INFORMATIONAL #200: Career and Technical Education Reimbursement for Industry Certification Examinations, Licensure Tests, and Occupational Competency Assessments, Entitlements, and Forms for School Years 2006-2007 and 2007-2008 (Due December 14 for testing between June 1 and June 30, 2007 and not yet claimed for reimbursement.) (Due June 13, 2008 for tests taken not later than May 31, 2008.) SUPERINTENDENT MEMOS: SUPERINTENDENT MEMOS September 28 – INFORMATIONAL #211: Grants for Governor’s Career and Technical Academies Pre-Application Workshop held October 3 Intent to Submit Form due October 15 Application due November 9 that provides narrative and draft budgets for Planning grant and Implementation grant. Grants awarded in December for up to 6 $20,000 Planning grant for Governor’s Career and Technical Academies SUPERINTENDENT MEMOS: SUPERINTENDENT MEMOS Grants for Governor’s Career and Technical Academies, Continued. Planning grant awardees submit application for review by SHEV and approval by State Board of Education between January and May 1 to be eligible for $100,000 implementation grant. Governor’s Career and Technical Academies must be a partnership that includes at least one local school division, postsecondary institution and business/industry partner. LOCAL IMPROVEMENT PLANS: LOCAL IMPROVEMENT PLANS www.doe.virginia.gov/VDOE/Instruction/CTE/cters/2005lip Click on your division. If you met your performance standards, you will get a message that an “LIP” is not required. DIPLOMA SEAL CODES: DIPLOMA SEAL CODES What is a “CTE1”? After checking with the Education Information Systems unit, we discovered this was a typo and will be corrected. HIGH SCHOOLS THAT WORK GRANTS: HIGH SCHOOLS THAT WORK GRANTS Harriet Dawson is now working with Connie Williams on HSTW grant related activities/approvals. Guidelines for expenditures approved for HSTW grants have been brought into line with Perkins requirements. HIGH SCHOOLS THAT WORK GRANTS: HIGH SCHOOLS THAT WORK GRANTS Based on non-expenditure of HSTW grant funds over the past two years, the following decisions have been made and will be implemented beginning with the 2008-2009 grant awards: At least 50% of funds must be expended by January of the fiscal year; and Grant sites not expending at least 95% of the grant by the end of the fiscal year may not be eligible for a grant the following year. HIGH SCHOOLS THAT WORK GRANTS: HIGH SCHOOLS THAT WORK GRANTS Of the 2005-2006 grants, 29% of the allotted funds were not used. That 29% could have been utilized to fund an additional 7 HSTW sites at the $10,000 rate. SEDF REPORTS: SEDF REPORTS A resounding THANK YOU for those who have finalized their fall SEDF report. For those still working on the report, November 2 is the deadline. If you have questions, call Glenn Davis. OMEGA: OMEGA Creation/submission and approval at the Local Level cannot be the same person. Be sure once your reimbursement has been created/submitted that it has been approved. DOE cannot begin approving until approved at the local level. OMEGA: OMEGA EXAMPLE: Created 6/05/07; Submitted 8/09/07; Approved at local level 8/10/07. This particular request then had to be denied at the DOE on 8/10/07 because of requests that were not allowed. Resubmitted at local level on 9/14/07 and approved on the local level on 10/10/07. OMEGA: OMEGA CTE Office staff have been granted multiple levels (5 and 6) to approve if one of us is out and cannot access OMEGA. Not having this presented some delays and we apologize!! INDUSTRY CERTIFICATIONS: INDUSTRY CERTIFICATIONS GREEN SHEET: Counts by division. BLUE SHEET: Certification counts by schools (highest to lowest). CONGRATULATIONS to Halifax County High School with 475 total credentials! INDUSTRY CERTIFICATIONS: INDUSTRY CERTIFICATIONS All state dollars for student industry certifications must be spent before requesting reimbursement from Perkins. May utilize Perkins dollars for “Testing Site” license at any time if it is in your local plan. INDUSTRY CERTIFICATIONS: INDUSTRY CERTIFICATIONS State industry certification dollars can ONLY be used for students not teachers. Can be used for pre- and post-tests that are on the State Board of Education Approved List. INDUSTRY CERTIFICATIONS: INDUSTRY CERTIFICATIONS QUESTION FOR LEA: Are we judged on the number who pass or the percentage of students who pass? At this point, by NUMBER only. May very well change based on decision for Accountability at U.S. Department of Education. INDUSTRY CERTIFICATIONS: INDUSTRY CERTIFICATIONS May teachers decide who has the opportunity to take the tests? If your percentages of students taking the tests and those passing look high now based on teachers’ decisions as to who takes the tests (95-100%) and then it becomes mandatory and your rate drops (50-80%) it causes many questions. INDUSTRY CERTIFICATIONS: INDUSTRY CERTIFICATIONS Instead, try these strategies: If possible take pre-tests (NOCTI); Allow any student who chooses to take the test to take it; If they do not pass, or even for those who do pass, talk with them on what caused problems; and Use this information to “key in” where they have the problems and develop new instructional strategies, tutoring programs; remedial activities; and/or justify the need for certain equipment/resources. INDUSTRY CERTIFICATIONS: INDUSTRY CERTIFICATIONS Is this method pain free? Absolutely not! Does it take a lot of work and a fair amount of time to see the benefits? YES! Is it beneficial in the long run? YES! INDUSTRY CERTIFICATIONS: INDUSTRY CERTIFICATIONS How do students benefit from taking the tests if they do not pass? Have the opportunity to experience what is on the test; and How the test is given. INDUSTRY CERTIFICATIONS: INDUSTRY CERTIFICATIONS Changes to State Board of Education Approved Industry Certification tests, state exams, and assessments. Currently scheduled to be presented to the Board in January. Some tests which have consistently had low pass rates and have been determined inappropriate for secondary level or have not been used will be requested to be deleted. Considering addition of Virginia Workplace Readiness Skills NOCTI tests but in conjunction with one of the IC3 tests. QUESTIONS ON PERKINS EXPENDITURES: QUESTIONS ON PERKINS EXPENDITURES NO – cannot utilize Perkins dollars for installation of equipment such as commercial hood over stove in Culinary Arts program or ceiling mounts for projectors. This becomes part of the facility. NO – Food that is not part of a “working meal”. We have secured a U.S. Department of Education e-mail on use of Perkins funds for “working meals” and are awaiting final confirmation from Department of Accounting for interpretation ruling. QUESTIONS ON PERKINS EXPENDITURES: QUESTIONS ON PERKINS EXPENDITURES Travel expenses incurred for professional development and conferences, workshops, etc. Can be utilized for such professional development as travel to summer program area conferences. Cannot be utilized for teachers attending student organization conferences unless documentation of “sustained” professional development is evident. SPRING REGIONAL MEETING: SPRING REGIONAL MEETING Only one meeting this year. April 15-16, 2008. Tentatively scheduled for the Airport Doubletree Hotel, Richmond. Will be held in conjunction with the Virginia Career Education Foundation conference beginning the evening April 16 through April 17. SPRING REGIONAL MEETING: SPRING REGIONAL MEETING DOE will pay for roundtrip for April 15 and 16 if driving daily or one roundtrip if staying overnight (MUST BE TWO HOURS from conference site.) Will pay hotel for two nights if you need to travel on Monday night for beginning of DOE segment. PERKINS FIVE YEAR STATE PLAN: PERKINS FIVE YEAR STATE PLAN Currently waiting for final comments from State Plan Review Committee. Virginia Community College final input. Will go for first review by the State Board of Education in November. PERKINS FIVE YEAR STATE PLAN: PERKINS FIVE YEAR STATE PLAN PUBLIC HEARINGS December 12, 2007 Smyth County, Smyth County Career and Technical Center, 147 Fox Valley Road, Marion, VA 24354; SBOE Board Member presiding will be Dr. Thomas M. Brewster Fairfax County, Falls Church High School, 7521 Jaguar Trail, Falls Church, VA 22042; SBOE Board Member presiding will be Eleanor B. Saslaw, Lynchburg City, Linkhorne Middle School, 2525 Linkhorne Drive, Lynchburg, VA 24503-3399; SBOE Board Member presiding will be Kelvin L. Moore. PERKINS FIVE YEAR STATE PLAN: PERKINS FIVE YEAR STATE PLAN January 7, 2008 Albemarle County, Monticello High School, 1400 Independence Way, Charlottesville, Virginia 22902; SBOE Board Member presiding will be Andrew J. Rotherham. Prince William County, Stonewall Jackson High School, 8820 Rixiew Lane, Manassas, Virginia 20109; SBOE Board Member presiding will be Dr. Gary L. Jones. Chesapeake City, Joliff Middle School, 1021 Joliff Road, Chesapeake, Virginia 2332; SBOE Board Member presiding will be Dr. Ella P. Ward. TENTATIVE. PERKINS FIVE YEAR STATE PLAN: PERKINS FIVE YEAR STATE PLAN January 10, 2008 Richmond, James Monroe Building, 101 North 14th Street, Richmond, 22nd Floor in the State Board of Education Board room. This public hearing will be immediately following the State Board meeting, time and other details to follow. SBOE Board Member presiding will be David L. Johnson. STATE CTE ADVISORY COMMITTEE MEETINGS: STATE CTE ADVISORY COMMITTEE MEETINGS December 4, 2007 – Chesterfield Technical Center. This will be a combined Virginia Career Education Foundation and State CTE Advisory Meeting. January 16, 2008 - 3:00 to 7:00 p.m., Crowne Plaza Hotel STATE CTE ADVISORY COMMITTEE MEETINGS: STATE CTE ADVISORY COMMITTEE MEETINGS April 3, 2008 – Northern Virginia The Advisory Committee would like to visit an area Tech Center or comprehensive high school program. Please contact me if you would like to host. June (date to be announced) but will be in conjunction with Creating Excellence Awards COMPLETER REPORTING: COMPLETER REPORTING Reviewed completer counts from Completer Demographics Report and End-Of-Year Report for last two years. 2005-2006: Only ten divisions had the same number of completers on both reports. 2006-2007: Only ten divisions had the same number of completers on both reports. Only Highland County had the same count on both reports for both years! COMPLETER REPORTS: COMPLETER REPORTS 2006-2007 divisions with both reports the same were: Floyd, Highland, King George, Middlesex, New Kent, Southampton, Radford, Chesapeake City, Galax City, Salem City Differences in reports varied from as low as 1 to as high as 5,211. Differences can impact division’s Perkins performance standards and School Report Card. Will announce any training meetings that address EOY report. What did the divisions who had matching reports last year do to assure the match? ARTICULATED AGREEMENTS: ARTICULATED AGREEMENTS Meeting was held on Monday to discuss articulated credits being “eliminated” in October 2008. Following reason given for elimination of articulated credits: Difficulty tracking Will not transfer to four-year colleges/universities ARTICULATED AGREEMENTS: ARTICULATED AGREEMENTS Under discussion: Ways that will allow for a “validated” credit that is acceptable for SACS requirements; and Extension of when articulated credits will no longer be accepted (take care of students in the pipeline). ARTICULATED AGREEMENTS: ARTICULATED AGREEMENTS How do we count Tech Prep students this year? For 2007-2008 continue to count as you always have. PERKINS IV: PERKINS IV Developing process for negotiations with LEAs for Perkins performance standards for 2008-2009. Working with the U.S. Department of Education for acceptance: To utilize Student Competency Record (SCR) plus guidelines for validation of SCRs by teacher and administrator at local level – SILVER; and Certain industry credentials for Gold level. Everything in DRAFT form at this point. Will be updated as this progresses. CAREER CLUSTERSCAREER PATHWAYSPROGRAMS OF STUDY: CAREER CLUSTERS CAREER PATHWAYS PROGRAMS OF STUDY Draft Action Plan developed at U.S. Department of Education workshop in July, 2007. First initiative is to be training: VCCS will conduct training of Community College Career Pathway teams in December. Though teams are made up of varying numbers and some include a secondary representative (Blue Ridge, New River, and Wythe) the training will be limited to 6-8 members. CAREER CLUSTERSCAREER PATHWAYSPROGRAMS OF STUDY: CAREER CLUSTERS CAREER PATHWAYS PROGRAMS OF STUDY VDOE will have Gene and Anne Benson from State Career Clusters national level to train VDOE staff, VCCS representatives, and CTERC staff. If you are trained at VCCS training in early December, we would like you to contact us and participate in the VDOE training on December 18. Participants in VDOE will become “Trainers” for professional development on implementation of Career Pathways/Programs of Study. CAREER CLUSTERSCAREER PATHWAYSPROGRAMS OF STUDY: CAREER CLUSTERS CAREER PATHWAYS PROGRAMS OF STUDY Definition of Career Pathways is being finalized for signatures of both Dr. Cannaday and Dr. DuBois. Template will have some revisions (TENTATIVE): No designation of articulated, dual, required courses with colors; No CTSO activities; Designation of statewide or specific community college Tech Prep pathway; and Separate supplemental pages for secondary and postsecondary. CAREER CLUSTERSCAREER PATHWAYSPROGRAMS OF STUDY: CAREER CLUSTERS CAREER PATHWAYS PROGRAMS OF STUDY Will start work on the following state samples: Encourage divisions to send teams to Career Clusters Conference to be held in Atlanta this June (first time on East Coast). Check www.careerclusters.org. PERKINS IV: PERKINS IV Integration of Academics and Career & Technical Currently: SOL correlation with CTE courses; Some integrated lesson plans available on CTE Resource Center Web site; HSTW initiatives; and NGA STEM Grant PERKINS IV: PERKINS IV Integration of Academics and Career & Technical Future: Math-in-CTE Initiative; Professional Development to bring core subject area teachers and CTE teachers in to develop lesson plans to be published; Summer Conference 2009 PERKINS IV: PERKINS IV Partnerships Currently: Required that the Governor’s Career and Technical Academy grants must be developed and implemented with partners in secondary, postsecondary and business/industry; Advisory councils/committees at the local and state level; and Legislative advisory council. PERKINS IV: PERKINS IV Partnerships, Continued. Future: More involvement of local business/industry in implementation of career pathways/programs of study; Look at joint secondary and postsecondary sharing advisory committees; and Inclusion of local workforce development agencies/entities. QUESTIONS ????: QUESTIONS ????